When I create a website for my clients 99% of the time they want an email address that is accessible via Microsoft Outlook, Outlook Express, Windows Live Mail or similar. Here are some quick step-by-step instructions of how to achieve this.
1. Open Microsoft Outlook, Outlook Express, Windows Live Mail or similar.
2. Go to ‘Tools’.
3. Click ‘Account Settings’.
4. The ‘Account Settings’ window will open, click ‘New’.
5. Enter your details;
i. You name:
ii. Email address: email@yourdomain.com
iii. Password: your password (supplied).
6. Check the box for ‘Manually configure settings or additional server types’.
7. Click ‘Next’.
8. You’ll be asked to choose email service, click ‘Internet Email or POP’.
9. ’Internet Email Settings’ window will open.
10. Under ‘Server Information’ enter the following;
i. Account Type: POP3
ii. Incoming Server Mail: mail.yourdomain.com
iii. Outgoing Server Mail: mail.yourdomain.com *
11. Under ‘Logon Information’ enter the following;
i. User Name: email@yourdomain.com
ii. Password: your password (supplied).
iii. Check the box for ‘Remember Password’.
12. Click on ‘More Settings’.
13. Go to the ‘Outgoing Server’ tab.
14. Check the box for ‘My outgoing server requires authentication’.
15. Check the box for ‘Use same settings as my incoming mail server’.
16. Click ‘Ok’.
17. Click ‘Next’.
18. ’Finish’.
* Some internet providers block the default ports that POP3 email uses. I have come across this with a client using Orange Home Broadband. You’ll be able to receive email but not send it.
To get around this little problem you can use the providers outgoing mail server (smtp.orangehome.co.uk in Orange Home Broadbands case) or change the port to 587 and don’t use a secure password for either option.
